Presentation Guidelines

• Oral presentation
• Ignite talk
• Poster presentation

ORAL PRESENTATION

Presentation File Format

The PC will run on Windows 10 with Microsoft Office PowerPoint 2016 or later; 16:9 aspect ratio of slide sizes. OS-standard fonts are recommended such as; Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia, Times New Roman.

Videos, animations and audios requiring a special application cannot work on the PC prepared in the session room. Only Windows Media Player can be used to playback video files. For more details, please follow the link provided below.

• File types supported by Windows Media Player - Microsoft Support

GIF animations may work with PowerPoint.

In cases where presentation slides are linked with other data files (i.e. still or moving images, graphs, etc.), please place the linked files in the same folder where the presentation slides are stored. Please also check in advance whether the linked files can work correctly with the presentation slides.

Preview and upload your presentation file

Please come to the “Speaker Preview Desk”.

Only USB flash memories are accepted. Your media should contain only the presentation data for the conference. Please make sure to check the files with an anti-virus software before your submission.

Your presentation file should be named as follows;

• For OL and PL speakers; “Session Code_Number_Name.pptx”,
  e.g. OL_01_FUKUYO.pptx

• For PS speakers; “Session Code_Number_Name.pptx”,
  e.g. PS01_001_IMAI.pptx

Your data file must be uploaded to a PC at the “Speaker Preview Desk” as much as in advance as possible and TWO HOURS BEFORE THE BEGINNING OF THE SESSION AT THE LATEST (presentations for morning sessions should be handed over the evening before, presentations for afternoon sessions should be handed over before lunch). Presentations received afterward cannot be guaranteed audiovisual support.

The Secretariat is responsible for destroying all copies of any data after the session.

“Speaker Preview Desk” will be open during the following hours.

Presentation Time

Please arrive at your session room at least 15 minutes before the session begins.

Please be seated at the speaker’s standby seat placed at the front of the room when the speaker ahead of you begins the presentation.

Please use the remote presentation system (display, keyboard and mouse) in the session room, on which each presenter’s presentation files are uploaded in advance. Presenter View of PowerPoint is not available. Presentations from own personal laptops are NOT allowed to ensure smooth running of the conference.

The operator will display only the first page of your presentation. Please use the mouse or the keyboard on the podium to advance to subsequent slides as you proceed with your presentation.

Please be sure to keep to the allotted presentation time as follows in consideration of next presenter.

The time allotted for each presentation will be strictly observed. Except for the Ignite Talks Session, the timekeeper will use bell sounds to signal the remaining time. The bell will ring as follows:

Information about time schedule of oral presentations will be announced at a later date.

IGNITE TALK

Ignite-style talks follow a standard format that encourages short, engaging presentations that focus on the key points of the research. Each talk consists of 8 slides that auto-advance every 30 seconds, for a total of four minutes.

Presentation File Format

You can create your presentation in PowerPoint or Keynote. However, we’d like you to export your slideshow to a 1920×1080（16:9）Adobe Acrobat PDF before sending it to us. The slides in PDF format will need to be sent to the Local Organizing Committee of ICHA2023 (icha2023.hiroshima2@gmail.com) by Friday 20 October, 2023.

Your presentation data file should be named as follows;

• “Poster number_Name.pdf”,
   e.g. P001_IMAI.pdf

On your first slide you will need to introduce yourself, your topic and your poster presentation number (see POSTER PRESENTATION GUIDELINES). There will be 1 minute between presentations but there will be no time for questions and discussion.

The Secretariat is responsible for destroying all copies of any data after the session.

Date, venue, and presentation time

Please arrive at your session room at least 15 minutes before the session begins.

Please be seated at the speaker’s standby seat placed at the front of the room when the speaker ahead of you begins the presentation.

Please use the remote presentation system (display, keyboard and mouse only) in the session room, on which each presenter’s presentation files are uploaded in advance.

You will have exactly 4 minutes and 8 slides (30 seconds each) for your presentation. The slide changer will be automatically timed to change at 30 second each and it will cease at total 4 minutes not to go over time. The skill in this type of presentation is to get your message across with few words and with clear, interesting and striking images. In 30 seconds there is only enough time for about 3 short sentences.

Be sure to practice your talk to ensure that you stay within the time limit and can manage the slide transitions.

In terms of Poster presentation, please view the POSTER PRESENTATION GUIDELINES. Information about time schedules of ignite talks and poster sessions will be announced at a later date.

POSTER PRESENTATION

Poster Format

Please prepare your poster according to the following panel size and figure.

Poster must be prepared in ENGLISH.

Poster panel (Height 210 cm Width: 100 cm) will accommodate A0 size portrait posters: height 1,189 mm (46.8 inches), width 841 mm (33.1 inches). Please ensure that your poster will fit within these parameters.

A poster number (20 cm x 20 cm) will be prepared by the conference secretariat and is affixed on the upper left end of the poster board.

Please include your Title, Author Name and Affiliation in the upper portion of the poster.

Each poster will be assigned a number. You will put your poster next to this number and affixing to the board with push pins which will be available at the poster panel in the venue. Tape, Velcro, or spray adhesive must not be applied to poster panels.

Date, venue, mounting, display, presentation and removal time

Posters will be presented depending upon the poster session to which you are assigned. You will be notified of your poster session’s time and day well in advance of the conference and you will be expected to be available to present your poster during your designated poster session.

Poster presenters are asked to adhere to designated mounting and removal instructions and times. Conference staff will be present to assist you with finding your panel and mounting your poster (during mounting hours).

Important note

Remove your own poster in the designated removal time. All posters remaining after the removal time will be discarded by the conference secretariat. The conference secretariat will not be held liable for any theft, loss or damage of posters.